The Ideate Post-Award Grants application provides a comprehensive electronic management system for the review, negotiation, and management of awarded grants and contracts. It facilitates close collaboration of researchers,  department administrators, associated research personnel, department heads, Post-Award Grants staff, and central Research Office officials. Logic-driven forms guide users through applicable requirements based on the attributes of the award. The system automates task assignments and distribution of Post-Award communications. The application provides Office Management support including Award tracking and reporting.  The Post Award Grants application is tightly integrated with Ideate’s Pre-Award Grants application.

The ability to model multiple forms for creating and modifying awards (advance spending, amendments, closeout, etc.) that can be reviewed independently, but are part of the same 'Case.' Ideate's approach provides a mechanism for managing the whole lifecycle of a an Award, from concept to closeout, as a collection of formal submissions in order to preserve a detailed audit history of each, while managing them collectively as a single Case.


Partial Feature List

  • Configurable submission forms
  • Intuitive look and feel
  • Dynamic, logic driven application forms
  • Fast navigation with automatic 'save' feature
  • Document Management
  • Configurable rollover help for investigators and reviewers
  • Printable forms
  • Version Control
  • Form validation on submission to ensure completeness
  • Electronic signatures
Ability to define complex rules-driven workflow with automatic notifications via system tasks and email. Workflow supports complex sequential and parallel reviews. Features line item commenting that streamlines reviews and improves collaboration. Can support pre-reviews for screening proposed research before applications are fully developed. Committee reviews can also be integrated in workflow.


Partial Feature List

  • Configurable rules-driven workflow
  • Notifications by system task and email
  • Supports complex sequential and parallel reviews
  • Field-level and summary comments
  • Editing with field-level track changes and change management
  • Supports inclusion of configurable review guides and checklists
  • Supports reassignment
  • Electronic Signatures
  • Pre-reviews
  • Committee reviews
  • Performance Statistics for 'Time in Review'
  • Audit Trail
Intake management and tracking of all Awards. Supports complex rules-driven workflow for central administrative reviews.


Partial Feature List

  • Configurable rules-driven workflow
  • Notifications by system task and email
  • Supports complex sequential and parallel reviews
  • Field-level and summary comments
  • Editing with field-level track changes and change management
  • Supports inclusion of configurable review guides and checklists
  • Manage required training and certifications for study personnel
  • Supports reassignment
  • Electronic signatures
  • Audit Trail
Ideate supports optional Committee Reviews, including: pre-meeting review assignments; online meeting management; and automatic generation of agendas, minutes and determination letters. Ideate supports multiple Committees/Boards and internal and external reviewers.


Partial Feature List

  • Meeting Schedule
  • Membership Management
  • Configurable Agenda, Meeting data
  • Meeting Management - attendance, votes, notes
  • Automated Communications - Agendas, Minutes, Letters
  • Document Management
  • Field-level review guidance
  • Field-level and summary comments
  • Editing with field-level track changes and change management
  • Require and enforce justifications
  • Require and enforce changes
Awards can be created from scratch or mapped from requested budgets. All Pre-Award Budget Controls are provided for any detailed adjustments. The application provides helpful views that automatically show the differential between requested and awarded amounts in order to facilitate reviews and negotiations. Awarded budgets can be mapped to Object Codes of a customer's General Ledger and the Award can be linked to one or more Accounts. Expenditures can be created and reviewed in system or represented from data fed to the system.


Partial Feature List

  • Detailed Award development
  • Online Award reviews that show any differential with Request
  • Ability to integrate with Financials, Payroll and Effort Reporting
  • Version Control
  • Audit Trail
Templated communications (emails or documents) dynamically populated with 'merge' terms and automatically distributed (e.g. agendas, minutes, determination letters, reminders, notifications, etc.). Some examples are listed below, but there are no limits on number or design of templates.


Partial Feature List

  • Determination Letters
  • Continuing Review reminders
  • Closeout Reports
  • Add custom configurable templates...
In addition to the LiveList for ad hoc Enterprise Search, Ideate can export data to third party Reporting tools. Ideate can also integrate capabilities from third party reporting tools to provide interactive reporting capabilities.


Partial Feature List

  • LiveList Enterprise Search for quick lookups
  • Track by status, PI, monies, dates, sponsor, department, etc.
  • Track awards
  • Ad hoc integration to 3rd party reporting tools