The Ideate Human Ethics (IRB) application provides a comprehensive electronic management system for the development, submission, review, and management of research protocols involving human subjects. It facilitates close collaboration of researchers,  department administrators, associated research personnel, department heads, IRB (Human Ethics) staff,  IRB (Human Ethics) committee members, and any other internal/external reviewers. Logic-driven application forms guide investigators through applicable requirements based on the nature of their Study. The system automates task assignments and distribution of IRB (Human Ethics) communications. The application provides Office Management support for one or more Boards, including: Board membership and meeting schedules, automatic generation of Agendas and Minutes, and reporting capabilities.

The ability to model an initial submission form for a 'Case' and one or more additional forms that represent related follow-on submissions (amendments, adverse events, etc.) that can be reviewed independently, but are part of the same Case. Ideate's approach provides a mechanism for managing the whole lifecycle of a Case, from conception to closeout, as a collection of formal submissions in order to preserve a detailed audit history of each, while managing them collectively as a single Case.


Partial Feature List

  • Configurable submission forms
  • Intuitive look and feel
  • Dynamic, logic driven application forms
  • Fast navigation with automatic 'save' feature
  • Document Management
  • Configurable rollover help for investigators and reviewers
  • Printable forms
  • Version Control
  • Form validation on submission to ensure completeness
  • Electronic stamping and watermarking
  • Electronic signatures
Ability to define rules-driven workflow with automatic notifications via system tasks and email. Workflow supports complex sequential and parallel reviews. Features line item commenting that streamlines reviews and improves collaboration.


Partial Feature List

  • Configurable rules-driven workflow
  • Notifications by system task and email
  • Supports complex sequential and parallel reviews
  • Field-level and summary comments
  • Editing with field-level track changes and change management
  • Supports inclusion of configurable review guides and checklists
  • Supports reassignment
  • Electronic Signatures
  • Performance Statistics for 'Time in Review'
  • Audit Trail
Intake management and tracking of all reviews. Supports rules-driven workflow for central administrative reviews.


Partial Feature List

  • Configurable rules-driven workflow
  • Notifications by system task and email
  • Supports complex sequential and parallel reviews
  • Field-level and summary comments
  • Editing with field-level track changes and change management
  • Supports inclusion of configurable review guides and checklists
  • Manage required training and certifications for study personnel
  • Supports reassignment
  • Electronic signatures
  • Audit Trail
Ideate supports Board Reviews, including: pre-meeting review assignments; online meeting management; and automatic generation of agendas, minutes and determination letters. Ideate supports multiple Boards/Committees and internal and external reviewers.


Partial Feature List

  • Meeting Schedule
  • Membership Management
  • Configurable Agenda, Meeting data
  • Meeting Management - attendance, votes, notes
  • Automated Communications - Agendas, Minutes, Letters
  • Document Management
  • Integrated review guides with field-level support
  • Field-level and summary comments
  • Editing with field-level track changes and change management
  • Require and enforce justifications
  • Require and enforce changes
Templated communications (emails or documents) dynamically populated with 'merge' terms and automatically distributed (e.g. agendas, minutes, determination letters, reminders, notifications, etc.). To the right are some examples, but there are no limits on number or design of templates.


Partial Feature List

  • Determination Letters
  • Agendas
  • Minutes
  • Study Participation Invitation
  • Study Participant COI Statements
  • Study Continuing Review Reminders
  • Study Expiration Notifications
  • Continuing Education Reminders
  • Submission Withdrawal Notifications
  • Failure to Respond Reminders
  • Add custom configurable templates...
In addition to the LiveList for ad hoc Enterprise Search, Ideate can export data to third party Reporting tools. Ideate can also integrate capabilities from third party reporting tools to provide interactive reporting capabilities.


Partial Feature List

  • Track Current Reviews
  • Track Expirations
  • LiveList Enterprise Search for quick lookups
  • Ad hoc integration to 3rd party reporting tools